Responsibilities and Tasks 

• Greet visitors, determine the purpose of their visit and direct them to the employer or assigned person;

• Prepare, type, revise and proofread correspondence, invoices, presentations, brochures, publications, reports and other related documents from dictated or handwritten notes;

• Open and distribute postal and electronic mail and other documents received and coordinate the circulation of information internally and with other departments and organizations;

• Prepare and send invoices;

• Order office supplies and maintain inventory;

• Respond to inquiries received by telephone and e-mail and forward telephone calls and messages;

• Establish and maintain manual and computerized information file filing systems;

• Record and prepare minutes of meetings;

• Writing text and making tables;

• Make reservations for activities;

• Organize, if necessary, conferences and update calendars;

• Meet the needs of all other related tasks related to the administration of the organization.

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